If the above criteria are met it is a good idea to create a new shared drive.

Are the files of interest to most, or all, of the members of that project team?.Reference: When to Create a New Shared Drive?īefore creating a shared drive, ask yourself: For details on setting it up for your organization, go to Deploy Drive for desktop. Users can access their shared drives on their computer by using Google Drive for desktop. Any work by the external user is transferred to, and owned by, the domain that created the shared drive (for example, editing, creating, or uploading a file).The shared drive appears in the external user’s Google Drive.The external user must have a Google account and be signed into Drive.You can add users from outside your organization to a shared drive. When an employee leaves and an admin deletes their account, their files remain in the drive.Īll members of a shared drive see the same content.Īdding a user to a group in Google Groups automatically adds them to all the shared drives that include that group. Your organization, not an individual, owns the files in a shared drive. Please refer to the table below for the available features.Īccess files and folders after an employee leaves the company Google Workspace lets you create a shared drive for your projects, or your teams, which enables the sharing of information and work. Even when members leave the team, the files are preserved, allowing your team to continue to share information and work anywhere, from any device. The files in Shared Drive belong to the team and not to an individual. The Shared Drive in Google Drive (Gdrive) can be used to store, search, and access a team’s files. The following article describes the features of Shared Drive (formerly Google Team Drive) in Google Workspace, the access levels, and the comparison between Shared Drive and My Drive.

What are the Benefits of a Shared Drive?.

Comparison Between Shared Drive and My Drive.

Google drive desktop shared folder